Your role: In this role, you will provide essential support with human resources tasks while also assisting executives with their day-to-day needs. Additionally, you will act as the Office Manager for our Stockholm Office, ensuring the smooth operation of the workspace and maintaining a welcoming, well-functioning environment. As this is a small office, the role spans across HR, executive support, and office management, making adaptability and versatility key to success. This position is suited for someone who is dependable, proactive, and thrives in a fast-paced company setting.

HR Assistance:

• HR Support: Assist with recruitment efforts, including helping with new hire orientations and maintaining employee records.
• Employee Well-being Oversight: Support employee well-being by organizing occasional team activities and wellness programs, and addressing any workplace-related concerns.
• Assistance with HR Planning: Provide support for HR planning aligned with company goals, helping to foster a positive and innovative workplace culture.
• Talent Acquisition and Development: Contribute to talent acquisition efforts, assisting in attracting and retaining skilled team members.

Executive Support Duties:

• Project Assistance: Assist with and oversee administrative and organizational projects to support company goals, ensuring they meet deadlines and objectives.
• Efficient Meeting Coordination: Coordinate executive meetings, including organizing and documenting key decisions to support actionable plans.
• Seamless Internal Communication: Facilitate effective internal communication between leadership and the rest of the organization.
• Contract and Document Management: Review and manage contracts and important documents, maintaining organization and accessibility for the executive team.
• Stakeholder Engagement: Engage with stakeholders, including investors, clients, and partners, addressing their inquiries and concerns promptly to foster strong relationships.
• Confidentiality and Discretion: Handle sensitive information with discretion, maintaining confidentiality, especially due to the regulated nature of the aviation industry.

Office Manager Duties:

• Workspace Management: Ensure the Stockholm office runs smoothly, creating a professional and comfortable environment for employees and visitors.
• Interior & Facilities Oversight: Manage the upkeep of office interiors, liaising with vendors, service providers, and landlords when necessary.
• Supplies & Inventory: Oversee office supplies, kitchen stocks, and equipment, ensuring adequate availability and timely replenishment.
• Health & Safety Compliance: Maintain a safe, compliant, and well-organized workspace, coordinating with relevant teams on safety protocols.
• Event & Visitor Coordination: Support internal events and manage logistics for visitors to the Stockholm office.

Why You Could Be the Ideal Candidate:
Your strong background in executive support, coupled with your organizational skills and attention to detail, makes you an excellent fit for this role. You bring a proactive approach and a readiness to navigate the fast-paced environment of a growing company. You're not just seeking a position; you're excited to contribute to a dynamic team and play a key role in helping the company achieve its goals.

Step Into a Role That Matters:
If you are driven by the prospect of playing a crucial role in a company that is set to redefine the aviation IT industry, we would love to hear from you. Apply now to become our Executive Assistant & Office Manager, and let’s embark on this transformative journey together.

Application Authenticity Requirement:
Please note that the use of AI tools for writing applications is not permitted. We are looking for candidates who can showcase their own skills, experiences, and personal insights in their application. We appreciate your understanding and encourage you to submit an authentic application that reflects your unique qualifications.